Tips, tricks and everything accounting tech.

Let’s be honest: migrating accounting systems sounds like a nightmare. Especially in construction, where complex job costing, billing schedules, and vendor histories are buried in old spreadsheets or legacy tools that slow you down.

But here’s the truth: migrating doesn’t have to be painful.

At Ledgerable, we’ve helped countless general contractors and subcontractors make the switch from outdated accounting tools to Sage Intacct. And we’ve made that process smooth, secure, and surprisingly stress-free.

We do the heavy lifting so you can focus on running your business. If your company has outgrown QuickBooks, Sage 100, or another legacy system, here’s what to expect.

Step 1: We Start With a Deep Dive (Not a Sales Pitch)

Most software migrations fail when the people implementing the system don’t truly understand your workflows. At Ledgerable, we are like an extension of your team. Every engagement begins with a strategic deep dive into your:

● Job cost structure and cost codes

● Project types, timelines, and billing styles

● Vendor and subcontractor history

● Existing chart of accounts and reports

● In-house team roles and workflows

● We don’t just install software; we tailor it to fit your construction business.

Step 2: Historical Data Migration—Handled by Us

Worried about losing years of data? No need.

We extract and import your historical data (GL entries, vendor history, project records, WIP data, AP/AR balances) so your new system launches with the context you need. You’ll retain clean records, audit trails, and reporting continuity from day one.

We map your legacy structure into Sage Intacct’s modern architecture, working closely with your team to ensure nothing is lost.

Step 3: Configuration That Fits Your Workflows

Construction accounting isn’t one-size-fits-all. GCs and subs need tools that support:

● Retainage

● Change orders

● Multi-entity consolidation

● Progress billing

● Real-time project costing

● Integration with Procore and field systems

We configure Sage Intacct specifically for your business—not just the default settings. Plus, if you need integrations (CRM, payroll, project management), we’ve got that covered too.

Step 4: Unlimited, Ongoing Support and Training

We don’t disappear after go-live. We don’t pass you off to a chat bot.

Every Ledgerable subscription includes SmartCare, our all-in-one support plan with unlimited training, tech support, and report customization. Whether it’s helping your team learn the new system or building dashboards that give you total financial clarity, we’re with you every step of the way.

No surprise fees. No waiting days for a reply. Just expert help, whenever you need it.

Step 5: A Stress-Free Launch (Really)

Once everything’s mapped, tested, and reviewed, we coordinate a smooth go-live with minimal disruption to your business.

Our goal? You flip the switch and say:

“Wow—that was easier than I expected.”

Don’t Lose Time Staying Stuck

We get it. Migrating your accounting system can feel overwhelming. But sticking with a system that no longer fits your business is even riskier—missed billing, outdated reports, hours lost in Excel, and limited visibility into your margins.

With Ledgerable+ Sage Intacct, you get a proven partner to guide you through the process—with real construction expertise, smart automation, and the peace of mind that comes from doing it right.

Want to see how it works? Get a custom demo of our migration process today.

Double entry = double trouble.

Construction companies that rely on disconnected systems or outdated software often face the same frustrating problem: entering the same data multiple times across accounting, project management, payroll, and field tracking tools.

At first glance, it seems like a minor inefficiency. But over time, manual data entry bleeds time, introduces risk, and creates confusion across teams. And when you're managing millions in job costs, payroll, equipment, and change orders, that inefficiency becomes expensive, fast.

Let’s break down what poor integration really costs your business, and how construction-focused platforms like Sage Intacct eliminate the friction and unlock serious value.

The Real Cost of Re-Entering Data

Manually copying data from one system to another may feel like business as usual, but it comes with hidden costs that add up quickly:

1. Lost Time and Labor Hours: Your accounting team shouldn’t be spending 10–20 hours a week retyping invoices, timecards, or job costs. Manual entry takes skilled professionals away from higher-value tasks like forecasting, reporting, and decision-making.

2. Costly Mistakes and Errors: Typos, duplicate entries, and outdated versions create major headaches. A single incorrect digit can mean a missed payment, an inaccurate WIP report, or a margin-erasing billing error.

3. Delayed Reporting and Forecasting: If your data is always “catching up,” you can’t make real-time decisions. Delayed updates lead to reactive project management instead of proactive planning.

4. Siloed Teams and Communication Gaps: When field crews, project managers, and finance teams each rely on their own tools—and none of them talk to each other—you lose visibility and alignment. This leads to finger-pointing, miscommunication, and duplicated work.

The Fix: Sage Intacct + Integrated Workflows: Sage Intacct Construction is built to connect—not isolate—your systems. With a growing ecosystem of integrations, it acts as the financial hub that keeps your entire operation in sync.

Here’s how:

● Seamless Integration with Procore, Payroll, and More: Connect Sage Intacct with tools you already use, like Procore, payroll providers, CRMs, and field service apps. Data flows automatically between systems, reducing manual touchpoints and increasing accuracy.

● Single Source of Truth for All Teams: When project managers and accountants are looking at the same live data—cost codes, invoices, job progress—everyone stays aligned, and decisions happen faster.

● Real-Time Dashboards and Forecasts: Integrated systems mean instant reporting. No more waiting for month-end close or manual reconciliation. You get live financial snapshots, updated forecasts, and cleaner audits.

Our clients have reported saving up to $100,000 annually by eliminating redundant work and streamlining workflows. That’s not just efficiency—it’s margin protection.

In an industry where margins are tight and delays are costly, manual processes and double entry simply don’t scale. Integration Isn’t a luxury—it’s a requirement. If you’re growing—or want to—your systems need to work together.

At Ledgerable, we specialize in helping construction firms move to integrated, cloud-based platforms that eliminate manual busywork and deliver the visibility you need to grow with confidence.

Stop Entering the Same Data Twice.

Book a free consult to learn how we help construction companies integrate Sage Intacct with the tools they already use—and start reclaiming time, money, and sanity.

If you're investing in software to run your construction business, you shouldn’t have to pay extra just to learn how to use it. Yet that's exactly what many companies face. Limited support hours. Surprise fees. One-size-fits-all onboarding. It’s frustrating, and frankly, outdated.

Construction isn’t a static industry. Projects shift. Teams grow. New challenges pop up every week. So why should your tech support stop at go-live?

At Ledgerable, a BTerrell company, we created SmartCare to fix that. It’s our all-in-one, unlimited support and training program designed specifically for construction professionals. No ticket queues. No hourly caps. Just real answers from real experts—when you need them most.

Let’s take a closer look at why unlimited support and training aren’t just helpful. They’re essential.

The Problem with “Standard” Support

Too often, tech partners disappear once the software is installed. You’re handed a few PDFs, maybe a kickoff call, and then it’s on you to figure out the rest. When something breaks or doesn’t make sense, you wait in a queue or get handed off to someone who doesn’t know construction.

Meanwhile, your team stalls. You waste hours troubleshooting, or worse, abandon features entirely because no one knows how to use them. That’s not just inefficient—it’s costly.

What Makes SmartCare Different

SmartCare isn’t your typical help desk. It’s a full-service partnership that gives you:

● Unlimited support from real humans who know Sage Intacct and construction

● On-demand training so new hires or expanding teams get up to speed quickly

● Custom report development whenever you need a new view or dashboard

● Proactive guidance on how to use the software better as your business grows

Whether you’re onboarding a new project accountant or trying to automate retainage tracking, we’re here to help without nickel-and-diming you.

Built for Construction, Backed by CPAs

Our support isn’t generic. The SmartCare team includes construction technology professionals, Sage-certified consultants, and CPAs who understand your workflows. That means when you have a question about WIP reports, multi-entity consolidation, or project cost structures, you’ll get an answer that makes sense for how you actually operate.

Why Unlimited Matters

In construction, timing is everything. You can’t afford to wait days for support or spend weeks trying to figure something out on your own. Unlimited access ensures your team can get answers quickly, stay productive, and keep projects moving.

It also means your software investment keeps paying off. You won’t have to worry about skipping helpful features just because no one’s had time to learn them yet.

Confidence Comes from Support

SmartCare gives your back-office team the confidence to take full control of your financial systems. When your staff knows they have expert guidance behind them, they’re more likely to adopt the tools, trust the numbers, and operate with less stress.

That kind of confidence doesn’t come from a manual. It comes from knowing help is just a call, click, or Zoom away.

Final Thoughts

Software alone doesn’t solve problems. People do. And in construction, the best results come from support that’s consistent, accessible, and tailored to your business.

With SmartCare, we’ve made unlimited support and training the new standard. Because your team deserves more than a help doc and a hope-for-the-best onboarding call.

They deserve partners who show up.

Want to learn more about SmartCare?

📅 Schedule a quick chat to see how unlimited support can streamline your tech investment and strengthen your team.

If you're still relying on QuickBooks to manage your construction company's financials, you're not alone, but you're also probably missing out on the data that drives true profitability.

QuickBooks was built for small businesses. Although it’s a solid tool for basic accounting, construction companies like yours face more complexity as they grow, with multi-entity operations, job costing, change order tracking, real-time reporting, and forecasting across multiple dimensions. And that’s where QuickBooks starts to fall short.

In this post, we’ll explore five critical construction KPIs that are difficult (or impossible) to track in QuickBooks, and show you how switching to a construction-focused financial platform like Sage Intacct can change the game.

1. Real-Time Job Cost Variance

Why it matters: Job cost variance is the heartbeat of profitability in construction. At any moment, you need to know how actual costs compare to budgeted amounts so you can course-correct before a project goes off the rails.

Why QuickBooks falls short: QuickBooks isn’t built with real-time job costing logic. Most users rely on exported spreadsheets and manual reconciliation, which means you only see the overage after it’s too late.

‍How to fix it: With Sage Intacct, job costs are tracked in real time against original and revised budgets. You can view cost variance by job, phase, task, vendor, or even crew—without ever touching a spreadsheet.

2. WIP (Work in Progress) Reporting with Revenue Recognition

Why it matters: Without accurate WIP reports, you’re likely over- or underbilling, which distorts your financials and can cause issues with bonding, forecasting, and cash flow planning.

Why QuickBooks falls short: You’ll need heavy customization (or external software) to produce WIP reports with revenue recognition tied to completion percentages. It’s clunky, at best.

How to fix it: Sage Intacct automates WIP calculations and supports construction-specific revenue recognition rules, giving you confidence in your reporting and compliance readiness.

3. Committed Cost Tracking

Why it matters: Committed costs—like purchase orders, subcontracts, and material orders—are essential to understanding your projected cash flow and remaining budget. If you can’t see your costs in real time, it’s like building without a blueprint.

Why QuickBooks falls short: QuickBooks doesn’t natively track committed costs. General contractors and subcontractors often resort to disconnected Excel logs or verbal updates, which can lead to budget surprises, rushed payments, and strained vendor relationships.

‍How to fix it: In Sage Intacct Construction, committed costs are automatically tracked and updated across projects. That means you always know how much of your budget is already spoken for, and where you need to adjust before cutting the next check.

4. Profitability by Job, Phase, or Service Line

Why it matters: For both general contractors and subcontractors, understanding which projects, types of work, or client relationships are most profitable is key to smart growth. Margin visibility = strategic decision-making.

‍Why QuickBooks can’t deliver: QuickBooks reporting is one-dimensional and static. It doesn’t support slicing your data by project phase, service line, or client in a way that’s intuitive or real-time.

‍How to fix it: With Sage Intacct’s dimensional reporting, you can filter and analyze profitability across any axis—location, job type, phase, supervisor, or subcontractor. No more copy-pasting into pivot tables.

5. Labor Productivity & Cost per Labor Hour

Why it matters: Whether you self-perform or manage multiple subs, labor is often your largest cost center—and the hardest to control. Monitoring labor productivity in real time helps prevent cost overruns and schedule delays.

Why QuickBooks falls short: QuickBooks doesn’t capture labor data against budget in a job-specific context. Even with time-tracking add-ons, it lacks true visibility into cost per hour by crew, project, or task.

How to fix it: Sage Intacct enables real-time tracking of labor costs and productivity through integrations with field service tools. You can compare labor budgets to actuals as work is performed—not weeks later.

Final Thoughts: Get Out of Spreadsheet Survival Mode

QuickBooks may have gotten you through the early stages of your business—but it wasn’t built to support scaling construction companies managing multiple jobs, crews, and cost codes. If you're still stitching together reports with spreadsheets, you're not just wasting time—you're risking profitability.

Sage Intacct Construction, supported by the expert team at Ledgerable, gives you the tools to grow smarter, not just bigger. With real-time job costing, committed cost tracking, and customizable dashboards, you get the insights you need to take control of your business—without extra admin overhead.

Ready to see how Sage Intacct can help you track these KPIs—and much more?

Book a free consult with our team of construction finance pros today. Let’s talk about how to make your numbers work *for* you.

Tom is a seasoned construction manager. He oversees multiple commercial jobs, and his work is very busy and stressful, as he needs to ensure each job will be completed within budget, on time and without compromising risk.   He often spends more than 60 hours a week at work.  He is frustrated because he feels like he is always chasing data from across the company to get an accurate view of his project.  And even after his project is closed and delivered, the numbers change.  

Tom finds himself burned out by numerous administrative tasks that drain his energy and hinder his ability to focus on strategic project management.

He relies on Excel spreadsheets to track job budget and actual costs. He spends countless hours inputting, formatting and reconciling data. It’s challenging to be error free. Even worse, as multiple team members can access and modify his spreadsheets, version control is nightmare.   As the drawing deadlines approach, Tom often stays late into the night to finalize the report.

Weekly meetings with the accounting team are another drain on his time. He repeatedly explains the intricacies of subcontract commitment and job cost, frustrated by the lack of trust in his expertise. Why can't they simply accept his numbers?

The constant interruptions from his manager and colleagues are equally disruptive. Although he sends project updates at the beginning of each week, he's bombarded with questions throughout the day.

Each week, he must put in his working hours and expense report into a spreadsheet. It’s so tedious… Even worse, the accountants always ask more questions when they receive them.

Tom decides to take a long vacation.

On his return, his manager tells him that they have implemented Sage Intacct, an accounting system, while he was out.

Tom frowns. Sage Intacct? What “the bleep” is that going to do for me?  

After some quick training…

When setting up his job budget in Sage Intacct, Tom simply selects the necessary cost codes from a Work breakdown list (WBS). His team has access to the budget immediately, but they won’t be able to make changes by mistake. Users’ access is controlled through system security.

When finalizing takeoffs, he directly inputs the subcontract commitment into Sage Intacct. When he approves a change order, he directly inputs it into Sage Intacct and links it to the original commitment. The invoices for the commitment will show up in his approval queue for his review.

Tom's daily routine now revolves around his Sage Intacct dashboard, which provides real-time insights into project status and performance. He also shares the dashboard with his manager and co-workers.

Even personal tasks like timesheet and expense report submissions are now handled through Sage Intacct.

After several weeks, Tom notices a significant shift in his daily work. He's now able to focus on managing his projects without constant interruptions.  He’s able to spend more time on risk analysis and mitigation.  While he's not entirely sure why, he's enjoying this newfound productivity.

At their monthly company meeting, he sits next to Joe, the CFO.

"How have you been?" Joe asks.

"I'm doing great. How's your team? I haven't talked to them in a while. What's new?" Tom replies.

"That's good to hear," Joe says. "All the information we need is now in Sage Intacct, which has eliminated all the back-and-forth. We can finally leave you alone to do your job, which is critical to our company."

"I love it!" Tom exclaims. "It feels like I have a new job!"‍

Conclusion

Sage Intacct, a Cloud-based accounting software trusted by construction industry, bridges the gap between construction operation and financial management.

1. Real-time Financial Insights
2. Streamlined Workflows
3. Enhanced Project Management

Introduction

• In addition to managing costs, optimizing resources, and meeting tight deadlines, construction companies must manage large volumes of communications with customers, subcontractors, suppliers, and between employees in the field and in the back office.
• Construction technology has evolved to meet these challenges with unified or integrated software solutions.
• Enter Sage Intacct and Sage Construction Management—a powerful duo forming the backbone of a "connected" construction systems that transform how construction firms operate.

The Challenges

Construction contractors face unique communication challenges that impact their ability to meet tight deadlines during pre-construction and then deliver construction projects that are on time and on budget. The sheer number of internal and external stakeholders involved in delivering a single project would shock those unfamiliar with the construction industry. External parties commonly include project owners, prime contractors, architects, materials suppliers, subcontractors, and even surety companies.

Within a contractor's organization, individuals and teams share information to complete their project tasks. The flow of information to and from employees can be extensive and has a wide range of types and formats. The importance of these communications is clear. Failure to deliver the right information on a timely basis usually results in lost opportunities, production delays and unhappy customers.

Construction firms have historically used a variety of tools to send, receive and share these communications, most of which were disconnected from their management systems. Information in stored phone calls, text messages, emails with and without attachments, shared Excel files and other stored documents were usually left to stand alone outside systems of record. Disconnected silos of information naturally form simply due to the immense effort required to re-enter information into construction management software systems. As a result, decision-makers did not have easy visibility into communications, nor did they have a complete picture of project status and activities.

The Conceptual Solution

Like all technologies, construction technology evolved during the age of digital transformation. The relatively new concept of "connected construction" imagined real-time information sharing between all parties internal and external, and the promise of higher productivity, improved visibility, a safer work environment, and more accurate budgets and timelines. The key characteristics of connected construction include

1. Integration of data between systems
2. A Common Data Environment (CDE)
3. Real-time collaboration and communication
4. Data-driven insights and decision making

In practical terms, a connected construction organization's field employees are connected to the back office using mobile devices integrated with construction management systems. Employees involved in operations have access to specifications and drawings no matter whether they are, and can share log entries, photos, and safety incidents in real time. Management has greater visibility even while delegating more decision-making to the field.  Additionally, pre-construction activities become more efficient as relevant information such as project documents, specifications, drawings, RFPs, and submittals are exchanged with external parties digitally, which are then stored in a shared data repository.

Sage Construction Management and Sage Intacct Construction are the Backbone of Sage's Connected Construction Vision

Sage Software's approach to connecting project-related stakeholders utilizes two bi-directionally integrated construction solutions:

• ‍Sage Construction Management, which plays a crucial role in integrating workflows, centralizing data, and providing tools for various project stages. These tools enable project teams to manage contracts, procurement, change events, correspondence, documentation, quality control, safety, and scheduling in one platform.
• ‍Sage Intacct Construction, a construction finance solution with a best-in-class application programming interface(API) and modern, a multi-dimensional general ledger, that provides an excellent platform for job costing and delivering real-time project financials.

These two applications form a unified solution connecting construction operations to finance. Some of the major benefits to the organization of Sage's solution duo area:

1. ‍Breaking Down Silos with Integrated Workflows: The software offers modules for pre-construction estimating and bidding, planning, and scheduling, managing project costs and revenue, procurement, change management, labor and equipment tracking, and reporting. This integrated approach connects separate phases of a project, from initial budgeting and planning to execution and final billing.‍
2. Fostering Collaboration through Centralized Data Access: By providing a single source of truth for project information, the software can facilitate communication and data sharing among employees and project stakeholders. This aligns with the idea of a Common Data Environment (CDE) as a foundational element of connected construction.‍
3. Connecting with External Parties through Sage's Team Link Portal: Team Link Portal is a free, browser-accessible platform that enables Sage Construction Management users to collaborate with external parties like customers, architects, and vendors. The portal reduces reliance on phone calls and emails by providing a central location for sharing project details and documents that are integrated within the application’s workflows.  Examples of shared documents include drawings and specifications, RFIs and submittals, procurement documents like subcontracts and bills, correspondences, and documentation records.‍
4. Enabling Data-Driven Decision-Making through Robust Reporting: Sage Construction Management offers a range of reports and dashboard analytics that provide insights into project costs vs. forecasts and progress. This data empowers users to make informed decisions, anticipate potential issues, and adjust strategies as needed.

Conclusion

Construction firms that wish to remain competitive must be willing to embrace changes that will make them more agile as well as efficient. The connected construction firms that benefited from digital transformation are likely to be among the most competitive.

Sage Construction Management and Sage Intacct Construction together form a unified solution enabling organizations to become connected construction firms. Collaborative software systems are but one element in the journey. Ledgerable's consulting team can help organizations become more connected and improve their projects' performance and profitability.

Accounting for construction companies is fraught with unique challenges that can make financial management a daunting task, especially for small to mid-sized businesses as they grow. Juggling multiple projects, each with its own budget, timeline, and subcontractors, can lead to a maze of financial data that's difficult to track and reconcile. Add to this the need for precise job costing, compliance with industry regulations, and timely reporting, and it's clear why traditional accounting software often falls short. These pain points demand a tailored solution that not only handles the complexities of construction accounting but also provides real-time insights and streamlined operations. Enter Sage Intacct Construction. 

Sage Intacct Construction is a cloud-based financial management and ERP system built for construction companies. Launched in 2020, the program has been designed specifically to address the many accounting challenges that construction businesses face every day, helping them gain better control over their finances and project outcomes. With 53 years of experience and over 50,000 construction companies served, Sage has established itself as a leader in construction technology, continually investing in innovative solutions to meet the evolving needs of construction businesses.

In 2023, Business-Software.com included Sage Intacct Construction in its Top 10 Construction Management Software Report for Sage’s ability to maximize project delivery with its native cloud accounting. Sage Intacct is also the only financial management software endorsed by the American Institute of Certified Public Accountants (AICPA) and is GAAP-compliant, making it far easier to follow regulatory requirements and remain HIPAA compliant—especially in the event of an audit. 

Key Benefits of Sage Intacct for Construction Accounting

Sage Intacct Construction's advantages are numerous due to the software's customizability and scalable architecture, so we've narrowed them down into these five core buckets:

1. Robust Financial Management
2. Enhanced Project Visibility
3. Streamlined Operations
4. Scalability and Flexibility
5. Integration Capabilities

#1: Robust Financial Management

Sage Intacct Construction offers a powerful suite of financial management tools tailored to the construction industry. These tools include:

Comprehensive Accounting Functions

Sage Intacct Construction provides a full range of accounting capabilities, including but not limited to accounts payable, accounts receivable, cash management, multi-entity insights, and general ledger. These functions handle the complex financial transactions typical of construction projects, ensuring accurate and timely financial reporting.

Job Costing and Project Accounting

One of Sage Intacct's standout features is its advanced Job Costing and Project Accounting capabilities. Construction projects often involve numerous cost break-down and revenue streams, making accurate tracking essential. Sage Intacct allows for detailed cost tracking by project, phase, Cost Code and Cost Type, providing real-time insights into project profitability and helping to control costs effectively.

Budgeting and Forecasting

Sage Intacct enables construction companies to plan and manage their finances more effectively. These tools support the creation of detailed budgets at the project and company levels and provide robust forecasting capabilities to anticipate future financial needs and opportunities.

Pre-Construction Estimates & Accounting

Sage Construction Management, offers a comprehensive suite of tools designed to optimize the pre-construction phase, enhancing project planning, budgeting, and bidding processes. This software enables construction companies to efficiently manage project estimates, ensuring accurate and competitive bids, while its robust budgeting tools help maintain financial control from the outset. By providing real-time visibility into project data and facilitating stakeholder collaboration, Sage Construction Management ensures that projects start on the right foot, reducing risks and improving overall project outcomes.

#2: Enhanced Project Visibility

Visibility into project performance is vital for construction companies and Sage Intacct offers several features that enhance project visibility, including:

Real-Time Dashboards and Reporting

Sage Intacct's real-time dashboards and customizable reporting tools provide construction managers with instant access to key project metrics, including information on project status, costs, revenue, and profitability. With up-to-date data at their fingertips, managers can make informed decisions quickly and efficiently.

Mobile Accessibility

Sage Intacct's cloud-based software ensures that project data is accessible from anywhere, at any time. This is particularly beneficial for construction managers who are often on-site and need to access information on the go. Mobile accessibility ensures that project updates and financial information are always within reach.

#3: Streamlined Operations

Sage Intacct helps construction companies streamline their operations through several key features:

Automated Workflows

Sage Intacct supports the automation of various workflows, reducing the need for manual intervention and minimizing the risk of errors. This includes automated billing, payment processing, and financial reporting, which can save time and improve accuracy. By automating AP/AR processes, Sage Intacct clients gain 20-40% in work efficiency, reduce average month-end close time by 25-50%, and increase time spent on analysis and business strategy by 25-75%.

Document Management

Effective document management is essential for construction projects, which often involve a significant amount of paperwork. Sage Intacct offers integrated document management capabilities, allowing users to store and retrieve important documents easily. This helps ensure that critical project information is always available and reduces the administrative burden on staff.

Multi-Entity Management

Sage Intacct is ideal for multi-entity compatibility, making it particularly beneficial for construction companies managing multiple ongoing projects. Its centralized financial management system allows comprehensive oversight of various entities from a single platform, simplifying the complexity of tracking finances across numerous projects. The ability to generate consolidated reports provides a complete view of overall financial performance, facilitating strategic decision-making. Automated intercompany transactions and multi-currency support also systematize financial operations, ensuring accuracy and compliance across different regions and projects. 

#4: Scalability and Flexibility

Construction companies vary widely in size and complexity, and their software needs frequently change as they grow. Sage Intacct is designed to be both scalable and flexible, making it suitable for companies of all sizes.

Cloud-Based, Scalable Architecture

Sage Intacct's cloud infrastructure allows businesses to easily add new users, projects, and entities without the need for significant IT overhead or disruptions. This scalable architecture ensures that as a company's operations expand, the software can handle increasing volumes of data and complexity, supporting growth without compromising performance.

Customizable Solutions

Sage Intacct offers a high degree of customization, allowing businesses to tailor the software to their specific needs, including custom workflows, reports, and dashboards. This adaptability means that construction firms can configure the system to match their unique processes and requirements. Moreover, being cloud-based, Sage Intacct offers anytime, anywhere access, which is essential for project managers and teams who are often on-site or working remotely. This flexibility enhances collaboration, real-time decision-making, and operational efficiency, making Sage Intacct an invaluable tool for modern construction companies looking to stay competitive and agile.

Unlimited Users

A core limitation of popular small to mid-sized accounting tools like QuickBooks, especially for scaling businesses, is their maximum user limit. As businesses expand, more team members will generally need access to its financial software, and the same goes for construction businesses with multiple ongoing projects. Sage Intacct does not have a limit for the total amount of users in your account, also allowing for simultaneous user access to the program. 

Ultimate Team Collaboration

Sage Intacct supports collaboration within the software, allowing teams to share access to documents, files, and reporting. This can help eliminate errors and create a single source of truth, which is a great boon for large accounting teams working together. 

#5: Integration Capabilities

Modern construction projects often require the use of multiple software systems, and the ability to integrate these systems is crucial for efficient operations. Sage Intacct excels in this area with its robust integration capabilities.

Seamless Integration with Other Systems

Sage Intacct easily integrates with many other software systems commonly used in the construction industry, including project management software, CRM systems, and payroll solutions. These integrations help streamline operations by ensuring that data flows smoothly between systems, reducing the need for manual data entry and minimizing the risk of errors.

API Support

For companies with more complex integration needs, Sage Intacct offers comprehensive API support. This allows for custom integrations with proprietary systems or other third-party applications, ensuring that all necessary data can be shared and accessed as needed. 

Is Sage Intacct Right For You?

In an industry where effective financial management and operational efficiency are critical to success, Sage Intacct is the premier solution for small to mid-sized construction companies. With its robust financial management capabilities, enhanced project visibility, streamlined operations, scalability, and strong integration capabilities, Sage Intacct provides the tools and support needed to manage construction projects effectively. Sage's half a century of experience in the industry, combined with their ongoing investment in construction technology, make Sage Intacct Construction the clear choice for construction companies that want to ensure they are well-positioned for future growth and success.

Get Started with Sage Intacct

For those interested in exploring Sage Intacct further, consider the following steps:

1. Visit the Sage Intacct Construction Website: Gain a deeper understanding of the software's features and benefits at Sage.com.
2. To Schedule a Demo: Contact: joe.fowler@bterrell.com. 
3. Read Customer Case Studies: Learn how other companies have successfully implemented Sage Intacct by reading case study at www.ledgerable.com.
4. Contact Ledgerable, a BTerrell company, your go-to Sage Partner: For non-CPAs and accounting experts, upgrading to and maximizing Sage Intacct's full capabilities can feel overwhelming—which is why we're here. Learn more about how we guide businesses through the technology, and feel free to schedule a time to chat with our team here.

In our continuing series covering the major and minor points of the new Revenue Recognition rules contained within ASC 606, we wanted to shed some light on some of the nuances laced through the rules’ verbiage. While on the surface the rules sound fairly straightforward, there are some confusing complexities that it’s important for your organization to be aware of and to understand. Here we look at just one component of the rule – identifying the performance obligations of a contract - to illustrate how a seemingly simple concept gets a bit more complicated the deeper we look.

What are you selling?

The new rules specify that you must identify and then determine a transaction price for each performance obligation (deliverable) in the contract. While many contracts promise to deliver multiple goods or services, from the customer’s viewpoint, they are not purchasing individual items. Rather, they are purchasing the final solution that the individual items create when they are combined.

There lies the gotcha. How do you decide if the various goods and services in your contract should be considered distinct deliverables, or bundled together as a single performance obligation?

To bundle or not to bundle

Deciding if your deliverable is distinct should be simple, right? But consider the case of a technology firm, selling a software license and custom programming services. Are the custom programming services a separate deliverable? Are they capable of being distinct from the sale of the software itself? Do we have two distinct deliverables – or a bundle?

The rule says that a good or service is distinct if either of the following criteria is met:

• The entity regularly sells the good or service separately.
• The customer can benefit from the good or service either on its own or together with other resources that are readily available to the customer.

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And the rule says that your goods and services should be bundled if both of these criteria are met:

• The goods or services in the bundle are highly interrelated, and transferring them to the customer requires that you also provide a significant service of integrating the goods or services into the combined item(s).
• The bundle of goods or services is significantly modified or customized to fulfill the contract. 

It all depends

So in the case of selling a software license and custom programming services, the answer is - it depends. If the customer can benefit from the software alone, without the customizations, it is a separate obligation. If the programming services are so extensive, or vital for operation, that the software has no value to the customer without them, they could be considered a bundle.

The new rule requires your organization use good judgment, discretion and consistency. You’d be well advised to seek professional advice regarding your firm’s specific contracts.

By BTerrell Group, Texas- based Intacct Partner

Two weeks ago, I shared how the biggest news in this year's Tour de France is Mark Cavendish' pursuit of the most number of stage wins in Tour history. By the time you watch this, you'll know he either did or did not achieve a story book ending, which looks like a win on the last day of the Tour on the Champs-Élysées. I define a story book ending as the most desirable outcome. Who could imagine anything better?

I'm Brian Terrell, Managing Partner of BTerrell Group, and we've been automating back-offices using Sage Intacct's Financial Management application out of a North Texas office longer than anyone.

For several months now, I've been explaining how Quickbooks upgraders can achieve the best possible outcomes by membership in BTerrell SmartSuite, which is a portfolio of services and deliverables including Sage Intacct's Financial Management application, all for one low monthly price. To catch up on those videos, head on over to bterrell.com/sageintacct.

Outcomes mean far more than inputs or outputs. Cavendish' effort, his bicycle, and his teammates...those are the inputs to a stage win. The stage itself? That's an output. Becoming the greatest stage winner in Tour de France history, that's an outcome. In fact, it's the outcome cycling fans worldwide hope for. In the accounting software world, inputs are the accounting software, report design and development services, and end user training. Outputs include general ledgers that balance, financial statements that inform, and contract systems that comply with Generally Accepted Accounting Principles. Outcomes? They're a whole different level of better. Like error-free books and records, confident stakeholders and investors, and satisfied employees who look around the office and say..."this is a much better place to work than ever before!".

If you are about to upgrade from Quickbooks or that legacy, on-premises system, and have decided not to settle for anything less than the most desired outcome, then please reach out to me at bterrell.com/sageintacct to learn more about BTerrell SmartSuite, a portfolio of services and deliverables including Sage Intacct's Financial Management application and unlimited access to the imagination of our consultants to drive the outcomes you seek.

Until then, insist on membership in BTerrell SmartSuite.

As far as I know, BTerrell is one of only two professional service firms performing Sage Intacct mid-market accounting software implementations, training, and ongoing services using this model.

You may listen to this illuminating conversation on the VoiceAmerica Radio Talk Show Network by clicking on the picture below:

Here are the questions Ron and Ed presented to Brian during the show.

How did you go from farming to being a CPA?

I have to ask you, Brian, because I was asked this recently and it just kind of stuck in my mind. If you were starting your practice over, what would you do differently?

When did you pivot to subscription? And why did you do it? What was the motivation?

What's the difference between a subscription and taking an annual price and dividing it by 12?

What has been the reaction that you've gotten from some of your fellow Sage partners that you've talked to about doing this?

Have you been asked to go back to doing implementations the old way by some prospects?

When charing for implementations by subscription, what happens after they're implemented? Aren't customers going to want to lower price?

What has been the reaction of the folks inside your organization as you made this transition to subscription? Let me ask it a little bit differently: Did they think you were crazy, too?

Talk to us about what you consider a cost of goods sold. Why would you why would you think that that's the right way to go with an implementation as a subscription?

What does subscribing to your firm do to the customer from a psychological perspective? I think there's a huge psychological difference between entering into a transaction with a professional or getting a bunch of services, versus subscribing to their firm.

Do you also find the subscription business model to be a competitive advantage in that it's very hard to compare your offering to the competition?

Have you found better pricing power with the subscription model?

Have you found a way to model customer lifetime value?

Do you use any specific software to track your financial subscription KPIs?

What other KPIs do you look at besides the financial ones?

What is the future of ERP software maybe five or even 10 years out? What's your thinking on that?

In the late 90's, BTerrell began providing accounting software and services to a local home health care provider with about 150 employees. Over the next 25 years, we provided support as they grew to 8,000 employees, sold to a Fortune 500 heath care company, and then converted to that acquiring company's PeopleSoft system. This is what the Controller at that company had to say about the peace of mind her company enjoyed by working with BTerrell:

When a company grows like this, they need the peace of mind that comes from committed and consistent professional services and support. Just click on this safe link and I can put you in touch with this thrilled customer if you'd like to find out exactly what it's like to work with BTerrell:

30 minute call

Isn't it time you insist on membership in BTerrell SmartSuite?

Whether you’re planning on moving to a cloud financial management solution now, or in the future, this series was designed to serve as a helpful guide to highlight key considerations.

Each week we will explore a different topic, covering the basics, all the way to cutting-edge AI capabilities.

ROI from Cloud Financial Management: What to Consider for Your Company

‍When asked about moving to the cloud, most people immediately go to the benefits of anytime, anywhere access. Moving financials to the cloud is more than better access – a lot more. Join us for ‘ROI from Cloud Financial Management: What to Consider for Your Company’ as we talk about how the cloud delivers greater value with a lower total cost of ownership.

Beyond Excel: Building Blocks for Real-Time, Multi-Dimensional Reports and Dashboards

‍The key to making informed, strategic decisions lies in powerful reporting that keeps you out of Excel. Join us for ‘Beyond Excel: Building Blocks for Real-Time, Multi-Dimensional Reports and Dashboards’ and learn how you can spend less time building tedious, error-prone reports, so you can spend more time making a meaningful impact on your organization.

Streamline Your Multi-Entity Consolidations and Management: Cut Your Close by Up to 65%

Whether you have multiple entities or a single entity with plans to add more, you likely know the headaches involved with multi-entity management – and may experience them first-hand each month when you consolidate. Join us for ‘Streamline Your Multi-Entity Consolidations and Management: Cut Your Close by Up to 65%’  and learn how a cloud, multi-entity solution can eliminate the toil and errors that come with multiple logins, chart of accounts drift, and manual consolidations.

Insights On Demand: Serve Up Metrics that Matter

‍Increase financial Visibility and get insights on demand by providing meaningful metrics on role-based dashboards. Join us for ‘Insights On Demand: Serve Up Metrics that Matter’ and see how easy it is to build and use dashboards for everything from making key decisions to managing day-to-day processes.

Everyday Time Savers: Make Paperless Finance a Reality with Workflow Automation

‍The term paperless finance gets thrown around a lot, but it’s often over promised and under delivered. Attend ‘Everyday Time Savers: Make Paperless Finance a Reality with Workflow Automation’ and learn how cloud financial management can give you the process and workflow automation that you need to make paperless finance a reality.

Beyond the Hype: Learn How AI is Already Transforming Financial Management

‍AI, machine learning, robotic process automation, you may have heard and read about these terms a lot. But what do they mean for finance? Hear from panelists at ‘Beyond the Hype: Learn How AI is Already Transforming Financial Management’ as they discuss the present and future of AI and financial management.

When the time is right for you, we can assist you in moving to the Cloud. Reach us at 214-647-2611. In the meantime, we hope you find the Cloud Education Series informative and helpful.

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As the world continues a slow economic emergence from the pandemic, healthcare industry players remain in a challenging situation. According to an AMA report, hospitals lost more than $323 billion in 2020. In addition, a majority of physicians reported revenue decreases averaging 32%. Sage Intacct recently surveyed more than 200 financial healthcare executive to better understand their current issues and what practical steps they are taking to adapt their organizations for success in the coming months and years. You can read the whitepaper detailing the survey and results here.

Many of the challenges facing healthcare financial leaders are direct ramifications of the pandemic, including dealing with a newly remote workforce and the loss of revenue from the delay/cancellation of voluntary procedures. Other pressures were already felt, but accelerated by the pandemic, including the need to improve budgeting and forecasting. What struck us about the survey responses was the critical importance of access to current operational data to support agile, strategic decision making and to accelerate innovation.

BTerrell Group works with healthcare organizations to provide real-time access to the data that matters most. One of our clients, CareATC, is saving 40-60 hours of data entry each month thanks to automated workflows and integration with supplier data. As a result, the organization has avoided hiring at least two full-time accountants, at a savings of around $100,000 per year. Another client of ours, Epiphany Dermatology, was able to grow from seven to 50 clinics while avoiding the need to hire additional accounting staff.

What are your healthcare organization’s top financial challenges? Let’s talk about how Sage Intacct and BTerrell Group may be able to help you solve them. Reach us at 214-647-2611.

As the Chief Financial Officers of a private equity firm, you’ve no doubt had a hectic year. The economic uncertainty surrounding the pandemic and its nascent recovery has reinforced the importance of quick access to decision-making business data. Typical accounting applications are pretty good at organizing business data into monthly, quarterly, and annual financial statements. However, while these kinds of “hindsight views” have value, they arrive too late to use for strategic decision making. Ad hoc reporting processes can help fill in the gaps, but these too lack in timeliness, consistency, and control.

In response, many private equity firms are deploying three strategies to obtain deeper and more timely financial insight. Sage Intacct covers these strategies in-depth in this white paper. Here we offer a quick overview to get you thinking.

‍1. Close faster

‍A fast close minimizes the time to release monthly or quarterly financials. Instead of waiting for the calendar to turn over to begin closing the books, finance teams executing the fast close proactively reconcile and review key accounts on a more frequent basis. To accomplish this, you’ll need real-time visibility into those accounts. One of our clients, CareATC, was able to cut their monthly close time in half with Sage Intacct. You can read their story here.

2. Bring together disparate data

‍Leading cloud financial systems, like Sage Intacct, allow you to integrate financial and operational data from within and outside of the financial system, in real time, for a holistic view of the business. The result is fast access to data from all facets of your business, with reports that meet each team member’s specific needs while retaining that all-important connection to the underlying data.

3. Take your pulse with dashboard reporting

‍Executive dashboards provide KPIs that that illustrate the status of your business. Modern dashboards are interactive, allowing you to drill into the various metrics and interact with the underlying data. Dashboards can incorporate color scaling, trend indicators, conditional highlighting, and sparklines that help focus your attention on areas that might be cause for concern. Sandra Fendley, the chief accounting officer for our client Vasquero Midstream, told us, “We can rapidly produce trusted information about any particular piece of the business and have an accurate picture of individual projects, monthly operating spend, as well as invested capital.” You can read Vasquero’s story here.

Private equity firms, more so than many other businesses, trade in real-time data. While having a stock report from last month may be helpful — having today’s report and tomorrow’s predictions is imperative. Cloud-based financial management applications make this data easier to collect, present, and digest. Read more about new approaches for the data-driven private equity CFO here.

To succeed, finance professionals need instant access to financial information to make smart, strategic decisions. Cloud-based financial management applications are uniquely capable of driving today’s business forward in today’s always-on, always-connected world, which is why your next financial system should be cloud-based.

Stodgy and inflexible versus modern and agile

Yesterday’s old-fashioned, on-premise financial management applications aren’t flexible or scalable enough to support modern businesses. Nearly all, including Quicken, Microsoft Dynamics GP/NAV, SAP, and Oracle have been around so long they predate the Internet! With older, on-premises applications, you can expect:

• Spiraling overhead costs

• Expensive upgrades

• Functional limitations

• Costly customizations to gain functionality

• Duplicate data entry from disparate applications

• Unnecessary security risks

• Requires IT staff to maintain

• Remote access not native

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Cloud-based financial systems are agile, powerful, and designed to run at the speed of today’s business. Sage Intacct, for example, was designed from the ground up for online delivery. With cloud-based financial systems, you can expect:

• Deployment in weeks, not months

• Monthly or quarterly updates — delivered automatically

• Streamlined integration using APIs

• Minimal IT resources required

• Flexible configurations replace expensive customizations

• Anytime, anywhere access

The results are in

With speed as a guiding factor to winning business globally, businesses need more from their financial systems than ever before. Cloud-based financial applications can deliver the necessary speed and agility — as two of our clients can attest.

One of BTerrell Group’s clients, Certus Energy Systems is a real-life example of how switching to a cloud-based financial application can yield significant benefits. Since switching from QuickBooks to Sage Intacct, Certus shortened its financial close from 15 to 10 business days, slashed report preparation from a week to just minutes, and cut a day from the A/P process every week — even as its transaction volume nearly tripled.

Another BTerrell Group client, Vaquero Midstream shares that the software paid for itself in less than two months on business value alone. They’ve also gained visibility into their operations that help them make informed and strategic business decisions.

As you shop for the best financial management software for your organization, we urge you to consider a cloud-based application like Sage Intacct. Learn much more about the advantages waiting for you in the cloud in this white paper, Financials Face-Off: On-premises vs. Cloud.